Facilities Terms and Conditions
To proceed to reserve school facilities, you must read and agree to the following Terms and Conditions. The link to agree is at the bottom of this page.
All requestors should live within the Whitehall Elementary or Whitehall High School district. Requestors must be not-for profit or non-profit. No businesses are allowed to operate using district facilities. The only exception is approved programming run through the Adult Education program, which may have costs or fees associated with it.
Facilities are approved on a space-available basis. All school programs, activities, and events take precedence. Maintenance and custodial staff schedules and requirements will also be considered when approving requests.
Rent, Damages, and Deposit
The requesting organization or individual shall be responsible for the actual cost of repair or replacement, including costs, disbursements, and expenses resulting from its use of the premises.
The requesting organization or individual shall be responsible for the actual cost of repair or replacement, including costs, disbursements, and expenses resulting from its use of the premises.
Whitehall student and school-related organizations may be granted the use of school facilities without a fee. No charge will be made for the Office of Public Instruction (OPI), Parent Teacher Student Association (PTSA), booster club, and district coaches holding camps. All such activities need to be approved by the superintendent.
Other organizations granted the use of the school facilities may be required to pay fees, deposits, and costs as determined by the Superintendent . Generally, there will not be a charge for the use of a school property except when the use will require an additional wage payment of a custodian.
Insurance and Indemnification
The requesting organization or individual, by agreeing to these terms, hereby guarantees that the organization shall indemnify, defend, and hold harmless the District and any of its employees or agents, from any liability, expenses, costs (including attorney’s fees), damages, and/or losses arising out of injuries or death to any person or persons or damage to any property of any kind in connection with the organization or individual’s use of the District facility.
The requesting organization or individual, by agreeing to these terms, hereby guarantees that the organization shall indemnify, defend, and hold harmless the District and any of its employees or agents, from any liability, expenses, costs (including attorney’s fees), damages, and/or losses arising out of injuries or death to any person or persons or damage to any property of any kind in connection with the organization or individual’s use of the District facility.
The requesting organization or individual will be asked to provide the District with a certificate of insurance prior to the use of the facility. The certificate shall show coverage for comprehensive general liability insurance in an amount not less than $1,000,000 for injuries to or death of any person or damage to or loss of property arising out of or in any way resulting from the described use of the facility.
District’s Rights
The District reserves the right to cancel this Agreement for any reason and at any time.
The District reserves the right to cancel this Agreement for any reason and at any time.
Regulations Governing the Use of School Buildings/Facilities
To extend the privilege of using these facilities, the Board of Trustees finds it necessary to establish the following regulations governing the use of school buildings and facilities.
A. Use of facilities for general educational activities and related extra-curricular activities of the school shall take precedence over any other facility usage.
B. Use of school facilities shall be cleared through the Superintendent.
C. The Board reserves the right to deny the use of school facilities to any person or group.
D. By agreeing to these terms and conditions, the responsible individual assumes the responsibility for complying with Board guidelines on the use of district facilities.
E. The responsible individual shall be responsible for leaving the facilities in a clean and orderly condition, as good or better than the original condition. In case of loss or damage to school property, the organization and/or individual signing the application will be fully responsible and liable.
F. The user or user group agrees to indemnify, defend and hold harmless School District # 4-47-2 and its agents from all liability arising from the use of the facilities by said individual, group or organization which is not the result of fraud, willful injury to a person or property, or the willful or negligent violation of a law by a trustee or agent.
G. All facility usage shall be completed by 10 pm on weekdays. Completion time for usage on weekends is discretionary with the Superintendent.
H. No school supplies or equipment are to be furnished or used unless by special permission of the Superintendent. All lights are to be turned off and all doors and windows properly secured after each use.
I. No alcoholic beverages, or illegal non-prescribed drugs, shall be permitted on school property. Smoking or vaping is not permitted in district buildings or on school grounds.
J. All youth activities, school-related or otherwise, must be closely supervised by responsible adults. Adult groups must have one individual designated as the responsible party. At no time will unsupervised children be allowed throughout the buildings.This can result in loss of ability to use the facilities.
K. Building keys or fobs are to be returned to the high school office the following day unless other conditions are agreed upon by the building administrator. A deposit may be required when building keys are issued.
L. The Superintendent may require a school employee to be present during the use of the building by a non-school organization. In such cases, the requesting organization will pay for the District’s costs for the employee.
To extend the privilege of using these facilities, the Board of Trustees finds it necessary to establish the following regulations governing the use of school buildings and facilities.
A. Use of facilities for general educational activities and related extra-curricular activities of the school shall take precedence over any other facility usage.
B. Use of school facilities shall be cleared through the Superintendent.
C. The Board reserves the right to deny the use of school facilities to any person or group.
D. By agreeing to these terms and conditions, the responsible individual assumes the responsibility for complying with Board guidelines on the use of district facilities.
E. The responsible individual shall be responsible for leaving the facilities in a clean and orderly condition, as good or better than the original condition. In case of loss or damage to school property, the organization and/or individual signing the application will be fully responsible and liable.
F. The user or user group agrees to indemnify, defend and hold harmless School District # 4-47-2 and its agents from all liability arising from the use of the facilities by said individual, group or organization which is not the result of fraud, willful injury to a person or property, or the willful or negligent violation of a law by a trustee or agent.
G. All facility usage shall be completed by 10 pm on weekdays. Completion time for usage on weekends is discretionary with the Superintendent.
H. No school supplies or equipment are to be furnished or used unless by special permission of the Superintendent. All lights are to be turned off and all doors and windows properly secured after each use.
I. No alcoholic beverages, or illegal non-prescribed drugs, shall be permitted on school property. Smoking or vaping is not permitted in district buildings or on school grounds.
J. All youth activities, school-related or otherwise, must be closely supervised by responsible adults. Adult groups must have one individual designated as the responsible party. At no time will unsupervised children be allowed throughout the buildings.This can result in loss of ability to use the facilities.
K. Building keys or fobs are to be returned to the high school office the following day unless other conditions are agreed upon by the building administrator. A deposit may be required when building keys are issued.
L. The Superintendent may require a school employee to be present during the use of the building by a non-school organization. In such cases, the requesting organization will pay for the District’s costs for the employee.
Use by Non-School Groups
A. The District reserves the right to cancel reservations and reject any and all requests to rent or use school facilities. Authorization for use of school facilities shall not be considered an endorsement of or approval of the activity, group, or organization, nor for the purpose it represents.
B. Non-community groups will not be allowed the use of school facilities. All requestors should live within the Whitehall Elementary or Whitehall High School district.
B. Non-community groups will not be allowed the use of school facilities. All requestors should live within the Whitehall Elementary or Whitehall High School district.
C. Requestors must be not-for-profit or non-profit. No businesses are allowed to operate using district facilities. The only exception is approved programming run through the Adult Education program, which may have costs or fees associated with it.
C. Wedding receptions, family reunions, memorials, and other private use must follow the additional requirements of non-school groups.
D. Requests for Saturday and Sunday use may be denied if we do not have staff available to open/close or clean the facilities.
By agreeing to these terms and conditions, the responsible individual assumes the responsibility for complying with Board guidelines on the use of district facilities.