Facilities Terms and Conditions

To proceed to reserve school facilities, you must read and agree with the following Terms and Conditions. The link to agree is at the bottom of this page.
Facilities are approved on a space-available basis. All school programs, activities, and events take precedence.
Rent, Damages, and Deposit
The requesting organization or individual shall be responsible for the actual cost of repair or replacement, including costs, disbursements, and expenses, resulting while it has use of the premises.
Student and school-related organizations may be granted the use of school facilities at no cost. No charge will be made for the Office of Public Instruction (OPI), or any school activities including Parent Teacher Student Association (PTSA), booster clubs, university classes requested by the school district, as well as feeder programs for School District 4, 47, & 2 and district coaches holding camps. All such activities need to gain approval from the superintendent.
Other organizations granted the use of the school facilities may be required to pay fees, deposits, and costs as determined by the Superintendent . Generally, there will not be a charge for the use of a school property except when:
1. An admission is charged to the activity.
2. There is a private business profit motive.
3. The use will require an additional wage payment of a custodian, engineer, or Certified Food Handler.

Insurance and Indemnification
The requesting organization or individual, by agreeing to these terms, hereby guarantees that the organization shall indemnify, defend, and hold harmless the District and any of its employees or agents, from any liability, expenses, costs (including attorney’s fees), damages, and/or losses arising out of injuries or death to any person or persons or damage to any property of any kind in connection with the organization or individual’s use of the District facility.
The requesting organization or individual may be asked to provide the District with a certificate of insurance prior to the use of the facility. The certificate shall show coverage for comprehensive general liability insurance in an amount not less than $1,000,000 for injuries to or death of any person or damage to or loss of property arising out of or in any way resulting from the described use of the facility.
District’s Rights
The District reserves the right to cancel this Agreement, when it is determined by the District that the facilities are needed for school purposes.
Regulations Governing the Use of School Buildings/Facilities
It is the desire of the Board that maximum use be made of the facilities under its jurisdiction for educational and recreational activities. To extend the privilege of using these facilities, the Board of Trustees finds it necessary to establish the following regulations governing the use of school buildings and facilities.
A. Use of facilities for general educational activities and related extra-curricular activities of the school shall take precedence over any other facility usage.
B. Use of school facilities shall be cleared through the Superintendent.
C. The Board reserves the right to deny the use of school facilities to any person or group.
D. By agreeing to these terms and conditions, the responsible individual assumes the responsibility for complying with Board guidelines on the use of district facilities.
E. The responsible individual shall be responsible for leaving the facilities in a clean and orderly condition. In case of loss or damage to school property, the organization and/or individual signing the application will be fully responsible and liable.
F. The user or user group agrees to indemnify, defend and hold harmless School District # 4-47-2 and its agents from all liability arising from the use of the facilities by said individual, group or organization which is not the result of fraud, willful injury to a person or property, or the willful or negligent violation of a law by a trustee or agent.
G. All facility usage shall be completed by 10 pm on weekdays. Completion time for usage on weekends is discretionary with the Superintendent.
H. No school supplies or equipment are to be furnished or used unless by special permission of the Superintendent. All lights are to be turned off and all doors and windows properly secured after each use.
I. No alcoholic beverages, or illegal non-prescribed drugs, shall be permitted on school property. Smoking is not permitted in district buildings or on school grounds.
J. All youth activities, school-related or otherwise, must be closely supervised by responsible adults. Adult groups must have one individual designated as the responsible party. At no time will unsupervised children be allowed throughout the buildings.
K. Building keys are to be returned to the high school office the following day unless other conditions are agreed upon by the building administrator. A deposit will be required when building keys are issued.
L. The Superintendent may require a school employee to be present during the use of the building by a non-school organization. In such cases, the requesting organization will pay for the District’s costs for the employee.
M. Per the State of Montana Health Department, all organizations using the District’s kitchen facilities must have a Certified Food Handler or SERVSAFE certified person on-premise while food is being prepared. If the organization does not have a certified member, the District may provide one and the organization will pay the costs of that employee.
Use by Non-School Groups
A. The District reserves the right to cancel reservations and reject any and all requests to rent or use school facilities. Authorization for use of school facilities shall not be considered an endorsement of or approval of the activity, group, or organization, nor for the purpose it represents.
B. Non-community groups will not be allowed the use of school facilities. Wedding receptions, family reunions, private coaching sessions, memorials, and other private use are considered non-community groups.
C. Requests for Saturday and Sunday use may be denied if we do not have staff available to open/close or clean the facilities.
By agreeing to these terms and conditions, the responsible individual assumes the responsibility for complying with Board guidelines on the use of district facilities.